Honest comparison · updated July 2026

A Hubdoc alternative built for Canadian bookkeeping firms

Almarix vs Hubdoc

Hubdoc is the free capture tool bundled with Xero, and for basic needs, it's fine. This page is for firms who've outgrown it. Here's the straight comparison, including where Hubdoc genuinely still wins.

The short version: Hubdoc is a basic capture tool: it collects documents and extracts header-level data (supplier, amount, date) into Xero or QuickBooks Online, with your documents living inside Hubdoc. Almarix is a filing assistant for your whole document workflow: every document renamed to your convention, filed into your own cloud storage, missing documents chased automatically, data posted to QuickBooks Online or Xero, set up for you, in English or French, with data stored in Canada.

	Almarix	Hubdoc
What it is	Document filing automation for Canadian bookkeeping & accounting firms	A capture tool bundled with Xero subscriptions
Core job	The whole client document workflow, done automatically: Collects documents the way clients already send them: a phone photo, an email, a secure upload link or a scan. Clients need no portal or app. Reads each document: vendor, date, totals and every line item. Names it to your firm's naming convention. Files it in the right client folder in your own Google Drive, Dropbox or OneDrive. Chases what's missing against each client's checklist, with automatic reminders and secure upload links. Posts the transaction to QuickBooks Online or Xero. Logs every document in and out in a full audit trail.	Collect documents and extract header-level data (supplier, amount, date) into the ledger
Where documents end up	Your own Google Drive, Dropbox or OneDrive, organized client folders, named your way, yours forever	Inside Hubdoc; organized filing into your own storage with your naming convention isn't the product
Chases missing documents	Yes, automatic reminders with secure upload links	No, collection only; chasing stays on your plate
Extraction depth	Full document understanding (type, client, period) to file it correctly, plus the data for posting	Header-level fields only
Line-item extraction	Included on every plan, every line on an invoice, never metered	No, supplier, amount and date only
Accounting software	Posts directly into QuickBooks Online and Xero; document filing works with any accounting software	Xero & QuickBooks Online only
Setup	Done for you, free, we personally configure everything	Self-serve
Language of service	Fully bilingual, product, onboarding & support in English and French	English-first product and support
Data residency	Almarix stores your data in Canada. To read each document, Almarix uses a third-party AI service whose servers may be outside Canada (Privacy Policy)	Global (Xero) platform; ask where your firm's data would live
Pricing	Flat & unmetered: one monthly price for your whole firm, in CAD. Every plan includes every feature; plans differ only by how many active clients you have. No document counting, ever (current plans)	Included with Xero plans
Risk	30-day money-back guarantee · no setup fee	Included in your Xero subscription

Where Hubdoc genuinely still wins

Price: it's included free with a Xero subscription, and that's hard to argue with
Automatic fetching of statements from many banks and utility providers
Simple mobile capture that's easy for clients to learn
Perfectly adequate if your needs stop at "get the document into Xero"

Where Almarix wins for a Canadian firm

The filing actually happens: renamed to your convention, sorted, and placed in client folders in your own cloud storage, not parked inside another platform
It chases missing documents automatically, the follow-up work Hubdoc doesn't touch
Filing works with any accounting software, and posts directly into QuickBooks Online or Xero
Set up for you, free, and direct support in English or French, with no ticket queue
Data stored in Canada, flat unmetered pricing, 30-day money-back guarantee

The filing assistant you don't have to hire.

Every client document, named, sorted, and filed automatically, with the missing ones chased for you. Try it with zero risk.

See plans & pricing →

No setup fee · 30-day money-back guarantee · English & French · Data stored in Canada

Common questions

Is Almarix a good Hubdoc alternative for Canadian firms?

For Canadian bookkeeping and accounting firms that have outgrown basic capture, yes. Almarix files every document into your own Google Drive, Dropbox or OneDrive, named to your convention, chases missing documents automatically, posts directly into QuickBooks Online and Xero, and files documents whatever accounting software you run. It serves you in English and French, stores your data in Canada, and comes with free done-for-you setup and a 30-day money-back guarantee.

What's the main difference between the two?

Hubdoc collects documents and extracts header-level data into Xero or QuickBooks Online, with documents living inside Hubdoc. Almarix does the whole workflow: renaming, filing into your own storage, chasing what's missing, and posting to your books.

Why do firms look for a Hubdoc alternative?

The usual reasons: documents stay inside Hubdoc instead of the firm's own organized folders, extraction is header-level only, there's no automated chasing, and the product is English-first. Firms that need real filing automation outgrow it.

Does Almarix work in French?

Fully. The product, onboarding, client communications, and support are available in English and in French, anywhere in Canada.

This comparison reflects publicly available information as of July 2026 and is provided in good faith. Hubdoc is a product of its respective owner (Xero); features and pricing may change, please verify details with each vendor. Prices shown in the currency advertised by each vendor.